Applicants need to be legally allowed to work in the US. This is a remote position with a preference for US-based candidates. Travel for occasional in-person collaboration is expected.

This is a remote position that requires US work authorization and residence within the United States. Travel for occasional in-person collaboration is expected.

The Opportunity:

Are you passionate about systems change and finding ways to address the most pressing issues of our time? Are you a highly organized and proactive person looking to gain experience in operations, project management, and organizational systems?

One Project is looking for an Operations Associate to join our team. You'll work across departments, providing administrative support and operational coordination that spans multiple projects and priorities. This role requires someone who can see the big picture while managing details—taking direction from multiple team members, understanding how different parts of the organization connect, and keeping numerous initiatives moving forward simultaneously.

Ideal candidates will excel at juggling competing priorities with the proven ability to create organizational systems that keep teams aligned. You'll need to anticipate needs, make connections across departments, and pivot quickly when priorities shift.

This is an excellent opportunity for someone with 3-5 years of experience supporting teams or multiple stakeholders, offering mentorship and growth potential within the operations function of an organization doing impactful, systems-change work.

Who We Are:

What is One Project?

One Project is a nonprofit social venture. We're building the infrastructure for a new kind of economy — one that benefits everyone. Communities worldwide are already creating alternatives to outdated economic systems that prioritize profit over people and the planet. One Project provides the technology and nurtures the network of alternatives, laying the groundwork for a sustainable, community-driven future.

Why do we need a new economy? 

Today’s current economic systems reward profit over people and the planet. This misaligned incentive structure drives the current global polycrisis. When trees are valued more dead than alive, we end up with ecological devastation. When oil remains profitable to extract and sell, we end up with the climate crisis. When war is more profitable than peace, we end up with a military industrial complex that thrives on endless wars. At One Project, we spent our first few years researching these interlinked challenges and realized that we need to address the root cause: we need a new economy with different incentives.

Our history and role

We are not alone in this realization. All around the world, there is a growing ecosystem of communities, movements, and experts who are already working towards a just transition to a new economy. We launched in 2021 with a focus on listening to and supporting these change-makers, and today, One Project is a leading grantmaker in the new economy space ($32M to date). Our current direction is the outcome of what we heard from more than 300 field leaders, dozens of leading organizations, and extensive in-house research: One Project’s role is to build shared infrastructure and a network to move resources to community control. We call this infrastructure Common.

What is Common?

Common is a collectively governed technical infrastructure that enables a thriving global network of people, projects, and polities to successfully coordinate the world's resources in service of democratically determined goals. This helps build power for the transition to a new economy.

What You’ll Do: 

Operations & Process Improvement (40%) 

  • Maintain, evolve, and document organizational systems and processes that improve efficiency and streamline operations
  • Support the team with calendar management and meeting coordination as needed
  • Support grantmaking operations through application processing, deadline tracking, and administrative coordination
  • Coordinate travel arrangements, event planning, vendor relationships, and support for team retreats and other events

Financial Operations & Procurement (35%)

  • Process purchase requests, track expenses, and support budget oversight for operational costs
  • Coordinate with finance team on expense reporting and reconciliation
  • Handle procurement and shipping logistics

Technology & Systems Management (25%)

  • Serve as the primary administrator for our Notion workspace and knowledge management systems
  • Serve as Google Workspace administrator; maintain Google Drive structure and ensure appropriate content organization and storage
  • Act as our "Asana ambassador," maintaining workspace hygiene and enabling cross-functional collaboration
  • Manage software subscriptions, renewals, and vendor relationships 
  • Support the team with basic technical troubleshooting and training
  • Evaluate, recommend, and implement technology solutions that support organizational growth

You may be the candidate we’re looking for if you bring: 

  • 3-5 years of experience supporting teams or multiple stakeholders in an administrative, operations, or project coordination role
  • Strong organizational and project management skills with proven ability to manage competing priorities and meet deadlines consistently
  • Experience with productivity and collaboration tools such as Notion, Asana, Google Workspace, or similar platforms, with ability to learn new technology tools quickly
  • Systems thinking and process improvement mindset - you find satisfaction in creating systems to make sense of ambiguity and streamline operations
  • Financial coordination experience including expense tracking, vendor management, and basic budget oversight
  • Event planning and logistics coordination experience, including travel arrangements and vendor relationships
  • Excellent communication skills with ability to work effectively across departments and take direction from multiple team members

At One Project, team members bring our values to life when they: 

  • Drive clarity by connecting work to purpose and help others understand the "why" behind decisions.
  • Support teammates' success as readily as their own, sharing knowledge and pitching in across boundaries.
  • Communicate directly with empathy, giving and receiving feedback in service of growth.
  • Actively seek diverse perspectives and create space for others' unique strengths to shine.
  • Build trust through consistent follow-through and transparent communication.
  • Find creative solutions by embracing nuance and moving beyond either/or thinking.
  • Deliver excellence through careful work, measurable results, and continuous improvement.

Working at One Project

One Project strives to be a place where a diverse mix of talented people are empowered to bring their full, authentic selves to do their best work. Our goal is to build a team that reflects the world we live in and celebrates multiple approaches and points of view. We believe diversity drives innovation and every idea deserves consideration and respect. We have an unwavering commitment to inclusion across educational background, gender identity and expression, sexual orientation, religion, ethnicity, age, citizenship, socioeconomic status, disability, and veteran status.

The salary range for this role is $70,000 - 85,000, commensurate with experience. One Project offers competitive salaries and comprehensive benefits to attract the strongest candidates and to reflect our values. 

How to Apply 

Please submit your resume below. As part of the application process, we’re asking candidates to answer a few written questions in place of a cover letter. We ask that you craft your answers to these questions personally, as we want to hear your genuine voice and experience. While AI tools may be used for editing and proofreading, the core content should be your own original writing. 

What You Can Expect from Our Hiring Process:

Once you have submitted your application, you will receive an automated confirmation. If you are selected for an interview, we aim to reach out to you within 2 weeks of submitting your application.

We strive to have an inclusive hiring process that includes opportunities for us to get to know you and vice versa. We may ask to review examples of your work in addition to inviting you to participate in interviews. Our process may include:

  • An initial phone or video interview 
  • A second video interview with a member of our Operations team 
  • A panel interview with additional team members
  • Reference checks 
  • Final 1-on-1

On occasion, we may invite other team members to participate in the interview process and/or touch base with finalist candidates by phone. We understand that candidates’ time is limited and that these conversations will be seen as  invitations to learn about One Project and ask questions.